Dealing with confidential documents requires a specific level of security. Whether you’re sending or receiving a PDF file that needs a signature, it’s normal to have some trepidation regarding document security. If you’ve never used quality software such as Kofax Power PDF, you would naturally question the protection of the document’s contents, including your signature. However, Power PDF is an advanced program that provides you and your business security.
Reasons Why Electronic Signatures are Secure
Generally speaking, electronic signatures are far more secure than physical signatures. However, it depends on which software you employ in your operation. Opting for dodgy online signature sites or apps won’t offer the same security level as Power PDF.
The reality is that with time and practice, people can replicate physical signatures, but with electronic signatures, several layers of security and authentication offer you protection.
Why Use Electronic Signatures
Electronic signatures provide a complete record that can act as an audit trail - something physical ones seldom do, especially when contesting a legal matter. Scrutinizing the document’s history can provide information such as when the recipient opened, viewed, and signed the document. Some software can offer information such as geolocation, so you know the exact place where the individual accessed and signed the file.
If any signatories dispute their signature, raising questions about a particular transaction, the electronic signature delivers the audit trail that can help put the issue to bed.
Certificates of Completion
Using esignatures offers detailed certificates of completion where you can find specific information on every signatory on the document. Some examples would be the consumer declaration that the signer agreed to use the electronic signature, the actual image of the signature, key timestamps, and the user’s IP address.
In business, you need a tamper-proof seal for the document once every party has signed it. With physical signatures on a document, almost anything can happen where you compromise the document’s contents. However, with electronic signatures, providers may seal the file using a Public Key Infrastructure that indicates all signatures on the document are valid, and there’s no way anyone could have tampered with the content.
Additional Security Measures
Power PDF will ensure that the signatory verifies their identity before opening and signing the document. Some ways they must verify their profile include adding their email address which the software checks to compare with the original address in the invitation or entering a one-time password that they retrieve via SMS. Knowledge-based questions and photo-ID uploads are other options that add a layer of security to an esignature on a PDF file.
Try SignDoc With Power PDF Today
SignDoc is an extension of the Power PDF program that allows users in your company to sign their PDFs electronically. Creating an esignature is straightforward on Power PDF, especially since the interface is exactly like the Microsoft Office Suite. As a result, your team will only spend time fully comprehending Power PDF and the features it offers to make work more efficient.
If the sector you’re working in requires some confidentiality regarding documents and signatures, Power PDF is the ultimate program for you. Take a 15-day trial to experience what it can do for your company.