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Robotic Process Automation

How to Save an Outlook Email as PDF With Our Editor

There’s no denying the massive number of emails floating around every day. Whether for business, social reasons, or even job applications, emails are one of the most dominant forms of digital messaging today. Their intricacy only increased with the creation of the PDF editor.

With so many emails going around, people have become used to opening their browsers or email-specific software to view their messages, but many don’t know that they can save those emails as PDFs on their local storage.

Saving emails as a PDF locally has a range of benefits, from allowing offline viewing to digital signatures and more. So, if you’re interested in saving your emails as PDFs, all you need to know is in our brief guide.

Step-by-Step Guide to Saving Outlook Emails as PDFs for Print

First, you should note that Outlook cannot save files as PDFs by default since it is not an included export type. However, this lack of saving directly as PDF does not mean it’s not possible with some smart thinking.

Exporting to PDF using the print-to-PDF tools:

  1. View your relevant email in Microsoft Outlook.
  2. Click on File.
  3. Click on Print.
  4. Set your ‘Save Print Output As’ box to PDF.
  5. Select a folder to save the PDF.
  6. Click Save.

Keep in mind that this procedure only works with Windows 10 or 11. If you have an older version of Windows, you can do the following:

  1. View your relevant email in Microsoft Outlook.
  2. Click on File.
  3. Click on Save As.
  4. Under File Type, select HTML.
  5. Enter the name you want for the saved file.
  6. Click Save.
  7. Open the newly saved file in Microsoft Word.
  8. Click on File.
  9. Click on Save As.
  10. Under File Type, select PDF.
  11. Enter the name you want for the saved PDF version of the file.
  12. Click Save.

While this process is slightly protracted, it does work flawlessly.

Make the Most of Your Exported PDFs With Kofax Power PDF

Saving a file as a PDF has its benefits, such as being one of the most widely used file types for digital document sharing, supported by both Mac and Windows devices without problems. PDF documents look the same on all devices viewing them, making them universal.

Once you’ve saved your file as a PDF, you’ll want to increase its functionality with Power PDF. With Power PDF, you can edit, create, collaborate, and digitally sign your PDFs. This increase in functionality turns a widely used document type into a much more flexible one.

You can start your journey with this powerful software with our 15-day free trial. During this trial, you have access to all the features to play around and see if it will work for you and your business. We also provide a 30-day money-back guarantee.

Start your Power PDF journey today and unlock PDF potential.

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