Reasons Why PDF is the Preferred File Format
While several businesses worldwide use Word and other Microsoft Office products to communicate and create documents, most organizations prefer PDF. Portable Document Format (PDF) is the king of versatility, making it an attractive file format for any business that sends and receives documents. Kofax Power PDF is a reputable program that over 10 million users enjoy globally. It offers users a free PDF converter, amongst other essential features.
One of the key features of PDF files is their cross-platform ability. This universal capability means you can edit PDFs on a Windows PC and send it to a colleague using an Apple Mac and vice versa. You won’t enjoy the same luxury with other document formats as you can easily compromise the content within the file. Small to medium companies are embracing PDFs more widely, requesting documents in this format to eliminate risks and maintain document security. This is but one of the reasons why more organizations prefer using PDFs in their operation.
Convert any File to PDF and Vice Versa
Some organizations still prefer using Word or Excel formats with their documents. The charm of using PDF software is converting these Office files into PDFs in mere minutes. It can be tricky moving information from one document type to another. However, Power PDF enables you to do these conversions conveniently.
The working world has evolved immensely, especially since 2020. More companies have adopted the approach of remote working for their staff. Using Power PDF is easy even while your team is mobile. They don’t necessarily have to be at their desks to collaborate or edit a PDF. Thankfully, PDFs are so versatile that users can work on their PDF documents from the convenience of their smartphones. Other file formats have yet to reach the level of PDFs in this regard.
Sometimes, your operation may require you to be cautious with the content of some documents. Whether you’re dealing with salaries, company financial numbers, client details, or personal information, it’s your duty as a business to protect that information from data leaks. Using software like Power PDF ensures you have enough avenues to explore to secure the document.
When transferring confidential information, you can add a password to protect the file, which only the recipient would know. Consequently, no stranger can open the PDF file and view its sensitive content. High-level security firms and some government departments use PDFs specifically for this ability. You’d only find this level of document security through a PDF and no other formats.
The primary problem with using some software is the users’ inability to adapt quickly. However, Power PDF offers a familiar Microsoft Office interface. So, if your team has worked with Word or Excel before, they will effortlessly find their way around the program.
In for the Long-Haul
While the world of technology moves quickly, PDF formats should be here for a long while. Since people use the format globally, it would require a significant shift in computing for organizations to move to a different file type. Investing in software like Power PDF means protecting your initial stake, as you can guarantee that your office will capitalize on the program for several years.
Power PDF is a fantastic alternative to Adobe, and millions around the world agree. At a fraction of the cost, it’s a no-brainer. However, you can take the program on a 15-day trial to see if it works for your business.