What are the benefits to using Kofax Transformation Modules?

Kofax Transformation Modules are the most complete and versatile document classification and data extraction offering on the market today – they can process forms, invoices, correspondence and any other document type on a single platform - and offer unparalleled business benefit to users worldwide. Kofax Transformation Modules feature unique document classification, separation and extraction technologies that yield high accuracy even on the most complex documents - ROI is guaranteed and is typically achieved within 12 months.

Reduced cost - By removing the need for manual document classification, separation and data extraction organizations can drastically reduce their operational costs - the higher the level of automation, the greater the reduction.  With Kofax Transformation Modules, users achieve high levels of automation on any document type.  One customer, a major European mobile phone service provider, achieved a 98% field recognition rate for invoices for its top vendors and consequently a 90% automatic booking of invoices in SAP without manual intervention.  ROI with Kofax Transformation Modules is guaranteed, usually within 12 months - one customer, a global provider of personal banking services, achieved a ROI processing credit applications and supporting documents in only 3 months.

Increased productivity – Manual document classification, document separation and data extraction is time-consuming, tedious, and a poor use of knowledge workers’ time.  By automating these processes, Kofax Transformation Modules allows knowledge workers to focus their efforts on value-adding tasks such as customer service or query resolution.  Speed of processing is also increased. 

Higher data quality – Manual document classification, separation and data extraction is error-prone – humans typically achieve a 95% accuracy rate for manual document classification and extraction.  By automating these processes and tuning the technologies on a customer’s documents, Kofax Transformation Modules can improve the quality of extracted data compared to manual keying (typically reducing the error to < 5%) whilst maintaining a high degree of automation.  Also, the powerful data validation capabilities of Kofax Transformation Modules ensure that extracted information is correct before it is used by the business.  The result is fewer processing exceptions compared to manual methods, and fewer customer queries.

Improved compliance – Kofax Transformation Modules provide a controlled IT-based framework for gathering sensitive customer data as soon as it enters an organization and delivering is quickly into a secure repository.  Powerful data validation capabilities ensure that the data is correct, and accurate document classification means that content retention and security policies can be applied more reliably. 

Increased processing capacity – By removing the need for manual document classification, separation and extraction companies are able to process more transactions each day without increasing headcount - the higher the level of automation, the greater the increase.  With Kofax Transformation Modules, users achieve high levels of automation on all document types - one user achieved a 100% increase in capacity with no increase in headcount.

Increased responsiveness – Kofax Transformation modules can classify, separate and extract a document in a matter of seconds, and can run outside normal business hours of necessary.  Consequently, documents can be processed more quickly than by manual methods, reducing the time to complete each transaction and benefiting both the user and their customer. 

Improved data security – Automatic document processing reduces the need for humans to interact with confidential data and so increases security.  By providing the capability to automatically classify documents as they are scanned and feed them into a workflow system for automatic routing, Kofax Transformation Modules removes the need for mailroom operators to read documents at the point of receipt in order to send them to the correct department.  Consequently, the risk of confidential information being exposed in the public domain is decreased.  After extraction, sensitive data can be identified and routed only to key personnel, allowing customer privacy and confidentiality issues to be addressed, resulting in increased customer confidence and better adherence to regulatory compliance.

Improved process auditing – Manual processes are intrinsically difficult to audit.  Using automated technology to process documents means that every step can be controlled, monitored and reported on.  As a result, organizations can better meet the requirements of regulatory compliance and bottlenecks can be identified more easily.

Proven track record and a strong pedigree – For more than 20 years, Kofax has provided award-winning solutions that automate document-driven business processes by managing the transformation and exchange of business-critical information arising in paper, fax and electronic formats in a more accurate, timely and cost-effective manner. These solutions provide a verifiable return on investment to thousands of customers in financial services, manufacturing, retail, government, healthcare, business process outsourcing and other markets.  Kofax invests 18.5% of revenue on R&D.  There are currently 600+ customers relying on Kofax Transformation technology to classify, separate and extract data from a total of over 30M pages per day. 

Reduced maintenance costs and less downtime –Changes to system configuration can be deployed into production quickly and cheaply using Kofax Capture’s batch class publishing mechanism, even in distributed architectures.

 

Improved management of all content – 80% of content is unstructured, and 90% of unstructured content is unmanaged – this presents a major headache for any organization that wants to use this information for business benefit or is bound by regulatory compliance.  All content, regardless of format, is subject to regulation.  The powerful classification and extraction technology within With Kofax Transformation Modules can classify any document type, structured or unstructured, and extract rich metadata from it to a high degree of accuracy.

One platform for all document types – Kofax Transformation Modules are the most complete and versatile document classification and data extraction offering on the market today – they can process forms, invoices, correspondence and any other document type on the same platform.  One customer, Germany’s largest investment bank for private funds, was able to process 5M pages per year of customer correspondence, forms, faxes etc using a single Kofax Transformation Modules solution.  Legacy documents can also be processed, thus avoiding expensive and time consuming forms redesign process and allowing efficient backfile conversion.  If user requirements change over time, the system can be reconfigured accordingly. 

Scalability/upgradeability – Customers can upgrade volume and features simply by reactivating their license.  No installation or re-installation of software is required.  Forward compatibility of configurations is guaranteed.

Unique power and versatility– Kofax Transformation Modules can process any document type on a single platform – they are the most complete and versatile document classification and data extraction offering on the market today.  They feature unique classification and separation technology that yield high accuracy on the most complex documents, and a powerful set of extraction technologies that can be used in combination to yield maximum performance.

Improved performance and increased ROI without expensive reconfiguration – Kofax Transformation Modules feature powerful learn-by-example technologies for classification, separation and extraction that can be configured more quickly and cheaply than traditional rules based methods.  Then, as documents are processed in a production environment, on-line learning can be used to ‘teach’ the system characteristics of problem documents so they are processed automatically in future, increasing ROI – no IT skills are needed.

Ergonomic Keying and Data Validation – In a transformation environment, easy to use and efficient data validation is vital for maintaining productivity – poor validation design can cancel out the benefits of automated classification and extraction.  Kofax Transformation Modules’ keying applications are highly customizable, either at design time through an easy to use drag and drop interface, or at runtime through an extensive set of script events.  At run-time, screen navigation and image manipulation are logical and easy to use.

Reduced training costs - Kofax Transformation Modules’ keying applications are highly customizable to customers’ specific requirements in terms of screen layout and interface behavior.  They can even be configured to mimic legacy systems.  This reduces training costs and speeds up the adoption of new systems.

Powerful reporting/auditing capabilities – As documents are processed Kofax Transformation Modules gather detailed information regarding recognition rates and present statistics per field, document types, average over user selectable time periods.  This allows users to monitor system performance and get early notification of any issues.

Leverage Kofax Capture – Kofax Transformation Modules integrate seamlessly with Kofax Capture, giving access to the widest range of document scanners and back-end storage solutions, and benefiting from its distributed capture, high availability and enterprise capabilities.  Powerful transformation capabilities can be added to any Kofax Capture installation without disruption to existing infrastructure.

Single source for all capture needs - Kofax provide the broadest single source of document and data capture products on the market today, and can cover all needs from simple scan to archive right through to the most complex data capture solutions.  Interoperability between components is assured and customers benefit from integrated support.

Worldwide support – Kofax products and solutions are delivered through a global network of more than 1,200 authorized partners in 60 countries, and its own sales and service organizations employing 1200 people in 36 countries throughout the Americas, EMEA and Asia Pacific.