Manufacturing and Distribution Miscellaneous Business

Intelligent Capture & Exchange solutions from Kofax help reduce both costs and manual activities related to sales order processing, helping to save money and ensure a positive first impression with each customer. Intelligent Capture & Exchange offers a highly automated solution that links back-office information processes, front-office knowledge workers, and customers and partners around the world, enabling organizations to exchange information automatically with anyone, anywhere, in any format.

Problem

For many firms the difference between profit and loss often rests upon their ability to wring inefficiencies out of seemingly mundane processes.  If an organization can trim even a few seconds from the time required to scan a document, that savings, multiplied by the number of documents scanned in one day, multiplied by the number of scanners used throughout the company, often mushrooms into a substantial sum that goes straight to the bottom line. 

Many companies share a variety of business requirements:

  • Guard against potential litigation by customers, suppliers and employees
  • Fast invoice distribution to accelerate cash flow
  • Fast invoice processing to take advantage of vendor discounts
  • Receive invoices in unpredictable variety of formats
  • Coordinate the activities of offices in multiple states, countries and continents
  • Compliance with laws and regulations in each jurisdiction where the firm operates
  • Quick access to records to settle customer service disputes
 

Solution

 

Kofax and its partners have created a wide variety of solutions for business organizations, enabling:

  • A manufacturer to equip each of its 71 plants with document scanning capability to submit payroll records and invoices to a central database
  • An industrial distributor to consolidate its A/P operations, saving over $500,000 annually
  • An auto parts manufacturer to receive scanned engineering drawings from 19 global offices
  • A pharmaceutical distribution company to process daily 4,000 tracking cards, which come in 15 sizes and include pre-printed and handwritten fields.
  • A consumer products manufacturer to scan, index and provide ready access to all contracts signed with customers and vendors
  • A wood products manufacturer to improve customer service by eliminating lost and misfiled records