Kofax SupplierExpress
A Self-Service AP Portal that Reduces Costs for Suppliers and Buyers
An efficient Accounts Payable (AP) process minimizes the clerical work associated with invoice capture and entry. Accounts Payable service levels and costs are also impacted by supplier inquiries regarding invoice receipt, expected payment date, changes to account information, and more. Kofax SupplierExpress is a self-service AP portal for suppliers that increases Finance productivity and supplier satisfaction. Reducing invoice capture and entry costs, Kofax SupplierExpress further decreases costs by automating routine inquiries, facilitating communication, and providing self-service maintenance of supplier account information.
Automate Invoice Submission
Self-service invoice submission significantly reduces costs for suppliers and buyers. Suppliers eliminate the costs, labor and delays associated with invoice printing and mailing. Suppliers also eliminate the risk of payment delays due to lags in invoice receipt. And suppliers can be sure that their primary objective has been achieved: immediate, confirmed receipt of their invoices by the buyer. Buyers eliminate mailroom costs of invoice receipt, handling, sorting and scanning. As an added benefit, both supplier and buyer achieve increased invoice accuracy while reducing their impact on the environment.
Suppliers submit invoices by uploading a PDF file and entering
basic information,
saving money and time for both the supplier and the buyer
Use PO Flip to Avoid Keying
Suppliers can transform Purchase Orders (POs) into invoices by using data drawn directly from buyer's POs. PO Flip eliminates the need for AP to key invoices manually. PO Flip lets suppliers generate more accurate invoices and saves time and money for buyers.
Save Time with Self-Service Inquiries
Studies have shown that AP staff can spend up to 30% of their time dealing with basic supplier inquiries such as payment status. With Kofax SupplierExpress, suppliers can inquire online in real time regarding invoice status, purchase order and payment details. This eliminates the need for suppliers to wait for someone to respond to an email or phone call, saving a lot of cycle times to get basic status information.
Suppliers can inquire on the status of their invoices anytime.
Facilitate Transaction Related Communications
Discrepancies are inevitable. Traditional communication methods such as email and phone calls are inefficient, do not provide an audit trail of buyer/supplier communication, and the information is typically only available to the two people immediately involved. With Kofax SupplierExpress messaging, all communication between the buyer and supplier is tracked and made available to the appropriate people on both sides of the buyer/supplier interaction.
The communication is permanently associated with the transaction in question. The improved communication of Kofax SupplierExpress leads to increased productivity, faster discrepancy resolution and accurate, on-time payment and full accountability with a recorded history of communication related to transactions.
Enjoy Ease of Adoption and Use
Kofax SupplierExpress is engineered to achieve the objectives of automating invoice capture and entry, and self service for routine inquiries for the buyer-supplier community. The web based, self service user interface of Kofax SupplierExpress has been designed for simplicity and ease of use for both buyers and suppliers. More...
Designed to serve all suppliers, providing status information on all invoices -- paper and electronic, PO and non-PO -- Kofax SupplierExpress is a complete, low cost and easy-to-deploy solution for essential supplier interaction.
Optimize Buyer-Supplier Interaction
Kofax SupplierExpress automates buyer-supplier interaction, thus reducing the burden on both the supplier and the buyer. Both benefit from easy and enhanced access, increased visibility into the payment process and better communication.
- Reduced AP process costs.
- Increased productivity for Accounts Payable.
- Lower invoice capture and entry costs.
- Reduced time and costs associated with dispute resolution.
- Reduced time and costs associated with updating supplier account information.
- Faster invoice processing cycle times lead to fewer late payment penalties and increased capture of early payment discounts.
- Easy adoption.
- Enhances ROI of AP process automation.
Manage Cash More Efficiently
Enhanced buyer-supplier communication improves invoice flow and reduces cycle times. Thus, Finance can avoid late payment penalties, capture more early payment discounts, and manage cash more efficiently.
- Receive invoices immediately and accurately, eliminating paper transmission delays and errors.
- Ensure timely resolution of discrepancies, avoiding approval delays.
- Provide the foundation for innovation in payment terms and discounts.
- Improve service to the supplier community.
Avoid Major Costs
Kofax SupplierExpress is hosted, making it easier for buyers to get started with a supplier portal and avoiding the complexity associated with on-premise solutions.
- Eliminate the up-front implementation and lengthy update projects.
- Eliminate the up-front capital expenditure for hardware and software.
- Eliminate the ongoing costs of support, maintenance, and administration.
- MarkView assures system availability, reliability, scalability and security.
