Document Process Automation Terminology
Some brief explanations to important terms and concepts related to Document Process Automation.
Automated Invoice Processing
Automated Invoice Processing gives you a fully automatic invoice workflow.
ReadSoft's Automated Invoice Processing software INVOICES will capture, interpret, validate and transfer the information on your invoices.
Automated invoice processing results in Substantial savings and better control. With manual handling, an invoice costs between $20 to $60 to process.
ReadSoft Automated Invoice Processing software frees you from this manual handling, automates and streamlines your invoice flow, and generates an average savings of 25-50%.
Consequently, if you receive 20,000 invoices per year, ReadSoft's Automated Invoice Processing software can save you at least $100,000.
At the ultimate level of Invoice Processing automation, the invoice is automatically posted to your Accounts Payable. Your staff doesn't even have to see the invoice.
The whole process of Automated Invoice Processing is streamlined and fully automated.
ReadSoft's Automated Invoice Processing software is unique since it can recognize new incoming invoices and figure out which fields to interpret. This intelligent character recognition using advanced OCR-technology allows you to get an automated optimized invoice flow enabling huge savings in time and money.
The Automated Invoice Processing software reduces manual work to a minimum. With Automated Invoice Processing, the number of human errors will be reduced and your data quality substantially raised.
ReadSoft has a long experience of efficient Invoice Processing integrations with most ERP systems on the market. These include SAP ERP, Oracle E-Business Suite, Microsoft Dynamics, and many others. By integrating ReadSoft Invoice Processing software with your ERP system, you can automatically verify invoice information about vendors, orders, goods received, etc.
The world's No. 1 choice for invoice processing in SAP and Oracle
ReadSoft's Automated Invoice Processing software can automatically verify information about vendors, orders, goods received, etc., against your SAP business system.
ReadSoft DOCUMENTS for Invoices is the most widely used software for automated invoice processing into SAP in the world. Customers include Sony, Porsche, ThyssenKrupp, Siemens, BP, Lockheed Martin and hundreds more.
ReadSoft's Oracle invoice processing solution is based on standard Oracle E-Business Suite components controlled by the Oracle workflow. This means that all invoice data is kept within Oracle E-Business Suite.
Automated invoice processing allows you to get a fully automatic invoice flow. ReadSoft's data capture software INVOICES will capture, interpret, validate and transfer the information on your invoices. The whole process is handled automatically.
ReadSoft's software is unique since it can recognize new incoming invoices and figure out which fields to interpret. This intelligent character recognition allows you to get an automated invoices flow enabling huge savings in time and money. Since the automated invoice processing software reduces manual work to a minimum, the number of human errors will be reduced and your data quality substantially raised.
By automating your invoice processing, you will streamline your invoice workflow, and optimize your business processes.
More About Automated Invoice Processing
An e-invoice is an invoice which is sent and received electronically. This can be done via email, the Internet, a CD or any other electronic medium. In other words, an e-invoice is an invoice which isn't paper based.
E-invoices can be divided into two categories:
Standardized textfiles based on standards such as XML or EDIFACT. This type of e-invoice is easily interpreted by a computer but it is harder for us humans to understand. There are also different standards depending on country, line of business etc.
Digitized images of invoices based on formats such as PDF. The greatest benefit with this type of e-invoice is simplicity. The sender sends an image of the invoice as an email attachment. The receiver can process the e-invoice using the same procedure as with regular, paper invoices.
ReadSoft offers a simple and inexpensive e-invoice solution which covers what you need and is easy to set up.
Invoice automation is being used by thousands of cost-conscious and effective organizations around the world.
Through invoice automation and scanning, these organizations can:
Increase efficiency in their invoice processing.
Decrease costs for invoice processing.
Get a highly automated accounts payable process which speeds up payment times.
Send and receive E-invoices to become even more automated
Invoice automation - economical and ecological
Invoice automation and scanning will not only affect your bottom line, it will also spare the environment by using less paper and transports. If you start using e-invoicing, you will reduce even more waste.
Invoice automation, e- invoicing, and scanning - How it works
Invoice automation requires all information to be digitized. Through scanning, paper invoices are turned into a digital image from which the invoice automation software can extract information.
Through e-invoicing, you can also receive electronic invoices, straight into the invoice processing software (or send E-invoices to your customers).
The invoice automation software matches the invoice information against a purchase order in your ERPsystem. If there is a complete match, the invoice is posted for payment in a fully automated process. If no purchase order exists, it is routed to the correct person for further processing.
Invoice automation makes it possible for you to follow and track your invoice processing. You can spot bottlenecks early and get a complete audit trail of your automated process (enabling compliance with legislation such as the Sarbanes Oxley Act)
Invoice automation, scanning, and e-invoicing - the benefits
- Invoice automation is faster and less expensive than manual handling.
- Invoice automation will give you better control over your AP cycle.
- Invoice automation will give your staff time to focus on productive tasks.
- Scanning will make all your documents digital for easy search and retrieval.
- E-invoicing will speed up your invoice processing even further (since all invoices arrive in perfect, electronic format.)
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Invoice Processing software improves accuracy and efficiency in handling invoices. It makes it possible for invoice processing to achieve a fully automatic invoice flow. The software captures all of your invoices, on paper or in electronic form, interprets each invoice and identifies requisite information. It then transfers this data into your financial business system.
Invoice processing is done by using OCRand ICRrecognition technology, the system accurately captures all critical invoice data: vendor ID, date, line item and total amounts etc. Financial data is available much faster, accounts are resolved with minimal human interaction and the entire invoicing process becomes a streamlined operation. Not to mention the savings in invoice processing costs!
Your accounts payable staff will experience drastic improvements in their daily routines in invoice processing. The time required to process paper invoices will be reduced, as well as the time spent on correcting data errors. You don't have to turn to an expensive invoice processing service to handle your invoices efficiently - the invoice scanning software will take care of the job for you.
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Invoice Scanning Software
Invoice scanning software is becoming standard in modern and efficient organizations.
By using a scanner to digitize invoices, these companies have found an automated solution to the tedious work of keying in information into computers.
Through an integration to an ERPsystem, the invoice scanning software can automatically match invoices against purchase orders which really boosts efficiency.
Invoice scanning software - economical and ecological
An invoice scanning software solution is also good for the environment since the scanner digitizes information which minimizes paper waste.
How invoice scanning software works
An invoice scanning software is more than just a solution for scanning invoices. The solution would have little value without an automated integration to anERPsystem. Through this integration, the invoice scanning software can automatically match the invoice information against a purchase order. If there is a complete match, the invoice is posted for payment in a fully automated process. If no purchase order exists, the invoice scanning software sends the invoice to the correct person for allocation.
What type of scanner is needed?
You can use any type of scanner, but a bigger production scanner is usually the most automated and reliable choice. ReadSoft software works with most scanners on the market.
With an invoice automation software solution, you will have full control over your invoice flow since the scanner solution makes all information digital and easily searched and retrieved.
The benefits of an invoice scanning software solution
- Invoice scanning software uses a scanner instead of manual keying. This is faster and less expensive.
- An invoice scanning software make all invoices digital for easy search and retrieval.An integration to your ERP system will allow the invoice scanning software to match invoices against purchase orders, lowering the workload on your AP staff.
- Invoice scanning software will give you better control over your AP cycle.
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Invoice processing for SAP
SAP invoice processing has been one of ReadSoft's expertise areas since 2001 when ReadSoft was the firstSAPinvoice processing company to become certified for invoice processing into the my SAPERPbusiness suite (then called R/3). Today, ReadSoft has more mySAPinvoice processing customers than the rest of the market combined.
SAP invoice processing - how it works<
SAPinvoice processing begins with scanning an invoice or receiving it in electronic format. ReadSoft'sSAPinvoice processing software thereafter extracts information from the invoice and automatically matches this information against a purchase order in the mySAPERPfinancials business suite.
If the invoice matches the purchase order in mySAPERP, the invoice can be automatically posted for payment. If there are any errors on the invoice, or if it is a general expense invoice, it is routed to the correct person in the financials department for allocation and approval.
SAP invoice processing should be handled inside the mySAP ERP environment
ReadSoft's software for SAPinvoice processing is fully integrated with mySAPERPand financials clerks can work inside their familiar mySAPERPsuite environment.
The benefits of automating SAP invoice processing
SAP invoice processing will become faster when using software to extract and match invoice information against the my SAP ERP financials suite. SAP invoice processing become automated enabling financials staff to focus on more rewarding tasks.
SAP invoice processing will be more precise and better controlled with an automated process.
SAP invoice processing will comply with legislation such as SOX, since you will have a complete audit trail.
ReadSoft's Invoice processing software runs inside your SAP system using your standard setups and configurations. The integration is fully endorsed and approved by SAP.
The most widely used software for invoice processing for SAP
ReadSoft DOCUMENTS for Invoices is the most widely used software for invoice processing in SAP in the world. ReadSoft Customers include Sony, Porsche, ThyssenKrupp, Siemens, BP, Lockheed Martin and hundreds more..
Getting your invoices into the SAP system
There is a reason why SAP is one of the most widely used business systems in the world. When it comes to handling logistics, financial flows and other business critical information, there are simply very few systems that measure up to SAP. However efficient your SAP system may be, one bottleneck still remains - getting your invoices into the system.
This invoice processing is often painstakingly manual, involving an excessive number of staff who key in information by hand instead of high speed scanning, automatedOCRtechnology and automated invoice processing.
SAP Certified Partner
ReadSoft has been a SAP Certified Partner since 2001, and was the first invoice processing company to receive this certification.
INVOICE COCKPIT and WEB CYCLE SAP integrated invoice processing software are "SAP-certified integrations," the highest level of SAP-certification, and they are also "Powered by SAP Netweaver."
Solid SAP expertise
With hundreds of SAP invoice processing installations around the world, ReadSoft has more SAP invoice processing expertise and experience than the rest of the market combined. Indeed, many of ReadSoft's invoice processing technicians and project managers have a background in core development of SAP.
ReadSoft Invoice Processing Software
ReadSoft DOCUMENTS for Invoices automatically verifies information about vendors, orders, goods received, etc., against your SAP business system.
At the ultimate level of the automation of invoice processing into SAP, the invoice is automatically scanned and posted to your Accounts Payable. Your staff doesn't even have to see the invoice.
The SAP integrated invoice processing system automatically scans captures, interprets and understands information from incoming invoices using state of the artOCRtechnology. Once data has been scanned and captured, it is automatically matched against purchase orders in SAP.
You can also add a complete Invoice processing workflow, accessible either via SAP or a web interface.
Other SAP functionality for invoice processing into SAP includes extensive monitoring and the ability to let suppliers see where their invoices are in the Invoice processing workflow.
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Oracle ERP invoice processing
Oracle ERP (Oracle E-Business Suite) is one of the world’s most widely used ERP systems. ReadSoft can offer an invoice processing solution which integrates with Oracle ERP. Our Oracle ERP integration will provide you with:
Automated data entry (scanning/OCR)
By scanning incoming paper invoices, ReadSoft’s state-of-the-artOCRsoftware can extract information such as invoice number, addresses, amounts and all line items. The scanning software then exports all data to Oracle ERP through a seamless integration.
Automated data verification against Oracle ERP
ReadSoft’s invoice processing solution can automatically match information against data in Oracle ERP. If there is a perfect match between the invoice and the purchase order in Oracle ERP, the invoice can be posted for payment automatically. No one even has to see the invoice.
Workflow for approving invoices inside Oracle ERP.
The integration between ReadSoft’s invoice processing solution and Oracle ERP also includes an electronic workflow. The image of the scanned invoice is always available and users can approve and reject invoices with a click of the mouse.
ReadSoft’s invoice processing solution is 100% integrated with Oracle ERP using your familiar Oracle ERP look and feel.
The integration between ReadSoft’s invoice processing solution and Oracle ERP enables you to do invoice processing faster using less staff. You will also get a complete invoice processing workflow for your Oracle ERP system which enables you to speed up invoice processing even further and gain better control.
Consequently, ReadSoft’s invoice processing solution for Oracle ERP gives you:
- Faster and less expensive invoice processing
- Better control of your invoice workflow
- Leverage to your Oracle ERP investment
- A complete audit trail which enables you to better comply with legislation such as the Sarbanes Oxley Act (SOX)
Implementing invoice processing into Oracle ERP
ReadSoft has a Research & Development department solely dedicated to Oracle ERP development. These Oracle ERP-experts have developed the connection between the data capture ( OCR/Scanning) software capturing the invoices and Oracle ERP. These experts will be with you every step of the way throughout the Oracle ERP implementation.
Oracle ERP certifications
ReadSoft is an Oracle Certified Partner and our Oracle ERP integration was the first invoice processing solution to receive the “integrates with Oracle E-Business Suite” status.
ReadSoft has more Oracle ERP expertise and experience than the rest of the market combined. With a well-proven Oracle ERP project process, including pre-study, project planning and project implementation, you will be guided all the way through the Oracle ERP project.
The bottom line
There have been several studies on the cost differences between manual document processing and a automated invoice processing solution. Although the results differ, the difference is always surprisingly large. The Aberdeen Group writes: “… the average cost of $34.8, is down to $12.51 with electronic invoice processing.”
SAP Invoice workflow
SAP invoice workflow can be handled within the my SAPERPbusiness suite without affecting your current mySAPsetup.
By using software from ReadSoft, you can get a highly automatedSAPinvoice workflow process, where your invoices are automatically matched against purchase orders the my SAPfinancials business suite.
How an automated SAP invoice workflow works
Firstly, paper invoice must be scanned and the information extracted from usingOCR. E-invoices are automatically imported into the mySAPbusiness suite.
If there is a complete match between the invoice and the purchase order in the mySAPbusiness suite, it is posted for payment automatically. If not, the invoice is sent to the correct person in the financials department for allocation in theSAPinvoice workflow.
The SAPinvoice workflow is handled inside the mySAPfinancials environment which means thatAPclerks can work inside their familiar my SAPenvironment.
The SAPinvoice workflow can also be reached via an easy-to-use web interface where non-financials staff can go in and process their invoices with a few clicks of the mouse.
Electronic SAPinvoice workflows are now becoming standard amongSAP-users around the world and ReadSoft has the most widely used software for processing invoices into my SAP. Indeed, ReadSoft has more SAPinvoice workflow clients than the rest of the market combined.
The benefits of an automated SAP invoice workflow
- Your SAP invoice workflow will become faster when handled electronically. This will enable you to get early payment discounts and avoid late payment fees.
- Your SAP invoice workflow will become less expensive since less staff is needed and they can focus on improving your my SAP process instead.
- You will gain better control over your SAP invoice workflow and get statistics on your mySAPprocesses.
- Your SAP invoice workflow will comply with legislation such as SOX, since you will have a complete audit trail.
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Accounts Payable with ReadSoft's invoice processing software will automate your disbursement handling and you will gain control over your cash flow.
ReadSoft's optical character recognition software is able to extract information from any supplier invoice and post the correct information into an accounts payable flow. Thus, the data capture solution is very much part of the accounts payable process. With ReadSoft, handling accounts payable is hassle-free.
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Accounts payable automation for Oracle E-business Suite
Accounts payable automation for Oracle E-business Suite is one of ReadSoft's expertise areas.
By automating APprocesses such as invoice data capture, invoice matching against OracleE-businessSuite, workflow processes etc, you will increase business efficiency across the enterprise.
The integration to Oracle E-businessSuite is fully certified and endorsed by Oracle.
Accounts payable automation for OracleE-businessSuite will make you APprocesses greener.
With accounts payable automation for OracleE-businessSuite, the need for paper and transports will be substantially reduced, resulting in a greener APprocess.
Accounts payable automation for Oracle E-business Suite - how the integration works:
However efficient your Oracle E-businessSuite enterprise system may be, you still have a major bottleneck in yourAPdepartment - getting your invoices into OracleE-businessSuite.
With ReadSoft's accounts payable automation software, you will have one entry point for all your incoming invoices to the enterprise. All invoices are funneled into Oracle E-businessSuite through a tight and certified integration.
If there is a purchase order present in OracleE-businessSuite, the invoice can be automatically matched aginst it.
If there is 100% match, the invoice is processed automatically without need for human intervention from theAPdepartment. This means that you have complete accounts payable automation for all PO invoices that are correct.
If there are any errors on the invoice, or if it is a general expense invoice, the invoice is passed on to a workflow process, where nonAP-staff can allocate invoices with a few clicks of the mouse.
The accounts payable automation software runs inside OracleE-businessSuite using your familiar OracleE-businessSuite interface.
Skilled accounts payable automation experts from ReadSoft will follow you through the entire integration process.
The benefits of accounts payable automation for Oracle E-business Suite:
- Accounts payable automation is faster and more cost effective than manual handling.
- Accounts payable automation will give your AP staff time to focus on more productive tasks inside Oracle E-business Suite.
- Accounts payable automation will give you better control over your AP process across the enterprise.
- Accounts payable automation will enable you to take advantage of early payment discounts and avoid late payment penalties.
- Accounts payable automation will make you able to handle all invoice processing inside your familiar Oracle E-business Suite environment through a certified enterprise integration.
Read More About Accounts Payable Automation for Oracle E-Business Suite on our Website
Accounts Payable Automation
Accounts payable automation (or AP automation) is slowly becoming standard among effective and cost-conscious organizations around the world. By using a software system for accounts payable automation, companies shorten their payment cycles, cut down onAP-related costs, and increase control over theAP-cycle.
Go green with accounts payable automation software
An accounts payable automation system will not only reduce costs and payment cycles, it will also spare the environment by using less paper and transports.
Accounts payable automation - How it works
By scanning your incoming invoices, a digital image is created. From this, the software ReadSoft DOCUMENTS for Invoices extracts information.
Paper invoices are scanned and turned into a digital image. From this image, theAPsoftware can automatically extract information. If it is an electronic invoice, it is directly imported into the system.
The accounts payable automation software thereafter matches the extracted information against a purchase order. If there is a complete match between the purchase order and the invoice, it is posted for payment automatically. If no purchase order exists, it is routed to the correct person in a cost allocation cycle.
After the correct information has been extracted, the software interacts with financial systems such as SAP and Oracle and compares invoice numbers, goods received, purchase ledger, etc.
With an accounts payable automation system, you can follow the whole accounts payable cycle, giving you full control over costs, bottlenecks, or other problems that may occur. This will provide you with a complete audit trail to support compliance with legislation such as the Sarbanes Oxley act (SOX.)
The level of Accounts Payable Automation is defined by the user. At the highest level of Accounts Payable Automation, no one even has to see the invoice after scanning. The accounting process (information extraction, verification against business systems and approval) can be fully automatic.
Accounts payable automation - the benefits of implementing an automated software system
- Accounts payable automation is more cost effective than manual handling.
- Accounts payable automation is faster than manual handling.
- Accounts payable automation will give your AP staff time to focus on more productive tasks.
- Accounts payable automation will give you better control over your AP cycle.
- Accounts payable automation will enable you to take advantage of early payment discounts and avoid late payment penalties.
- Accounts Payable Automation will give you better control over your accounting process. It will also make it faster and less expensive.
The software ReadSoft DOCUMENTS for Invoices will automatically extract information from your incoming invoices and validate it against your financial system
Accounts Payable Automation means faster invoice processing, using less staff. Since you will have a fully electronic accounting procedure, Accounts Payable Automation brings you better control and less human errors.
The major player in Accounts Payable Automation
With some 1500 customers all over the world, ReadSoft is the largest supplier of software for Accounts Payable Automation. Millions of invoices are processed every year with the award-winning software ReadSoft DOCUMENTS for Invoices.
Accounts Payable Cycle
Accounts payable cycles (workflows) are oftentimes unnecessarily long and cumbersome when invoices are processed manually.
The full accounts payable cycle can be shortened substantially however, by using software for APprocess automation.
ReadSoft is the world's leading supplier of software for automating the accounts payable cycle. Thousands of organizations around the world use ReadSoft software to process their invoices.
By automating the full accounts payable cycle, organizations improve the efficiency in their APprocess, automate their invoice workflows and save a lot of money on early payment discounts.
AP process automation is good for the environment too
Full automation of the accounts payable cycle also means that companies use less paper and transports which lowers CO2 emissions.
How to automate the accounts payable cycle
To automate the full accounts payable cycle, you first need to make sure that paper invoices are scanned and that the information is extracted usingOCR. E-invoices, can also be automatically imported into workflow process.
The invoice information can then be automatically matched against a purchase order in an ERPsystem. If all information checks out, it can be posted for payment automatically. If not, the invoice is sent to in an accounts payable cycle workflow to the correct person for processing and approval.
The benefits of fully automating the accounts payable cycle:
- The accounts payable cycle will be faster. This will enable you to get early payment discounts and avoid late payment fees.
- The accounts payable cycle will be less expensive since less staff is needed to process the invoices.
- The accounts payable cycle will become more efficient since your staff can concentrate fully on process improvement instead of invoice keying.
- You will have better control of the full accounts payable cycle through continual AP statistics and a full audit trail.
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Accounts Payable Process
Accounts payable processes are in many cases still very manual, resulting in long APcycles, frustrated accounting staff and bad business decisions.
By automating the accounts payable process, it is possible to substantially improve your payment times, get better control and shorten yourAPcycle.
How to automate the accounts payable process
Automated accounts payable processing begins with capturing information from the incoming invoices.
Accounting staff easily scan paper invoices or import anyE-invoices coming in. Thereafter, the invoice information is automatically matched against a purchase order in a business system, accounting system,APsystem etc.
If the invoice information matches the purchase order, the invoice can be automatically posted for payment. Thus, you have a completely automated accounts payable process, where APstaff doesn't even have to see the invoice after scanning.
If there are any errors on the invoice, or if it is a general expense invoice, the invoice is passed on to an electronic workflow, where the invoices can be allocated by non- APstaff and approved by accounting. The accounts payable process is thus improved substantially.
An automated accounts payable process is ecological too
By automating the accounts payable process, you dramatically reduce your paper usage as well as yourAPcycles, resulting in less paper waste and less CO2 emissions.
The benefits of fully automating the accounts payable process:
- An automated accounts payable process is faster.
- A shorter AP cycle will entitle you to early payment discounts (and you will avoid late payment fees).
- An automated accounts payable process is less expensive.
- Fewer staff is needed to process the invoices.
- An automated accounts payable process is more efficient.
- Your staff can concentrate on business instead of invoice keying.
- An automated accounts payable process give you better control over your business.
- Your AP cycle will be monitored and you will have a complete audit trail for better business decisions.
Read More About Account Payable Automation Processes Here
Accounts Payable Workflow
Accounts payable workflows are often very manual processes. In many cases, they even involve paper invoices being sent by post from the accounting department and allocated in a very long cycle.
With document process automation software, these manual processes can be abolished and APcycles substantially shortened.
Making the accounts payable workflow greener
Automated accounts payable workflows are nowadays becoming standard among progressive and modernAPand accounting departments around the world.
The software does not only shorten payment cycles and improveAPprocesses, it is also environmentally friendly, since less paper and transports are needed in the accounts payable workflow.
Automation of the accounts payable workflow - how it works
The first step towards automating the accounts payable workflow cycle is to capture information from invoices that come in to theAPor accounting department. Paper invoices are scanned andE-invoices are imported into the accounts payable workflow.
Purchase order invoices can be automatically matched against a purchase order in an ERPsystem enabling a fully automatedAPprocess where the accounting department doesn't even have to see the invoice after scanning.
If there are deviations from the PO, or if it a general expense invoice, it is passed to the accounts payable workflow cycle for processing and allocation in an easy-to-use web interface.
The benefits of automating the accounts payable workflow cycle:
- The accounts payable workflow cycle will be faster, enabling you to get early payment discounts and avoid late payment fees.
- The accounts payable workflow will be less expensive since less accounting staff is needed to process invoices.
- The accounts payable workflow will become more efficient since your AP staff can concentrate fully on accounting tasks and process improvement instead of invoice keying.
- You will have better control of the full accounts payable workflow process through continual APstatistics and a full audit trail.
Read More About Accounts Payable Workflow on our Website
Document Automation means replacing manual document handling with software that automates the processing and interchange of documents. Document automation software gives you a fully automatic information flow, improving accuracy and efficiency in processing documents while preventing unnecessary losses. The benefits of document workflow automation include reduced processing costs, reduced processing time and improved accuracy.
Document automation processing is mainly conducted in two ways:ICR(Intelligent Character Recognition), which allows the document automation software to recognize handwritten characters andOCR(Optical Character Recognition), which deals with machine print. In addition to reading machine print and handwriting, theOCRsystem interprets checkboxes, barcodes, etc. It doesn't matter if the documents arrive via email, web, fax or paper - the document automation software automatically extracts the information in practically no time.
Document process automation by means of data capture is a way of processing documents faster and more reliably, while using less resource. Looking for a document automation specialist? ReadSoft is the natural choice!
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Document Imaging software is the simple way to automate your document flow. Document imaging helps you to quickly index and archive all of your incoming and outgoing information, whether on paper or electronic documents.
Document imaging management will rid you of heaps of paper and crowded filing cabinets. Using a data collection method called optical character recognition (OCR), the scanned documents are automatically transformed into a format that your computer system understands. The data capture software creates images of invoices and forms coming in from email, web, fax or paper. The document imaging software extracts information from the images, interprets the data and passes it on to any computer system in a fully automatic flow.
With a document imaging scanner, all your documents will be processed and indexed automatically within minutes, and even faster with your digital documents. Digitalizing your documents also makes the handling of important information safer by providing easy backup solutions.
So why spend money on expensive document imaging services when you can easily get your own document processing solution and handle your data internally?
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Document Management software makes it possible for you to transfer information from any documents (email, fax, web or paper) into your computer system automatically using optical character recognition (OCR). Electronic document management is the key to a completely automatic document flow. Document management is faster, safer, and much more reliable than manual processing.
Document management software provides your business with quick and easy access to your documents. The document management system handles the documents fast and accurately - indexing them and providing the user with the best access possible. Document processing solutions automate your information flow, which results in reduced processing costs, reduced processing time and improved accuracy.
A document management system simply saves you time and money - so that you can concentrate on other things. Why spend hours and hours entering information manually when you can automate your entire document handling process today?
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Document recognition or Optical Character Recognition software ( OCRsoftware), can be used to automatically capture and store your documents digitally. The scanning software handles all types of documents such as forms, e-mails, invoices, paper faxes etc. Using character recognition the data capture software automatically interprets, verifies and transfers the information, from any source to any system. Since almost no invoice or form look alike, the document recognition software has to be self-learning, recognizing the documents, sorting and indexing them accordingly. Document recognition speeds up the processing of your documents, saving you time and money. Document recognition allows automatic data capture software and filing software to index the documents according to your choice. Document recognition grants you easy and fast access to your documents at all times. Human errors are also reduced using document recognition.
Document Scanning software is invaluable to any company processing large amounts of information. Document scanning is considerably faster and easier than keying in the information from all your documents manually.
The possibility to scan documents and images has become increasingly important since electronic communication like the Internet and email has become an integral part of office communications. A document scanning solution frees information trapped on the printed page and transforms it into usable content.
Using Optical Character Recognition ( OCR), information from all kinds of documents - paper documents as well as electronic ones - can be captured. A data capture software then interprets, verifies and transfers the data into your computer system.
Simply put, document scanning software translates the images of scanned documents into a format that the computer system can comprehend and handle. As a result you will be able to process documents in less time, using less resources. With document scanning, you don't have to turn to expensive document scanning services anymore. Using a form processing software to handle your documents internally is much more cost-effective.
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Automated Data Collection
Automated data collection (ADC) is used for instant and automatic capturing of various data and information from sources such as coupons, forms and handwritten documents. Automated data collection uses the latest OCRtechnology (Optical Character Recognition technology). Automated data collection grants the user of the data capture software, the power to process and capture entire text documents. With automated data collection, all these processes are done by pushing a single button. In the past this could only be done manually, so by using automated data collection software you will save tremendous amounts of time. The rate of errors will also be lowered substantially using automated data collection.
Character recognition is the foundation of OCR, (Optical Character Recognition). Character recognition allows automatic data capture software or optical imaging software to recognize characters by analyzing pixel-based patterns in images such as scanned paper documents or electronic fax files. Accurate character recognition is an important cornerstone in the procedure, transforming the document images into actual editable text. ReadSoft is the world's largest actor in the OCRtechnology field, with their cutting-edge character recognition.
Data Capture software transforms your documents into retrievable information and relieves you of the tedious and expensive process of manual data entry. The data capture solution extracts information from documents arriving in any format (paper, fax, email, web etc), and transports it into your computer system where the information can be processed.
A data capture system allows you to get a fully automatic information flow, improving accuracy and efficiency in processing documents while preventing unnecessary losses. This electronic data capture is mainly conducted in two ways:OCR(Optical Character Recognition) deals with machine print whileICR(Intelligent Character Recognition) recognizes handwritten characters.
Using document scanning solutions to handle forms and invoices enables enormous savings in time and money. It reduces human errors to a minimum and therefore also increases the data quality. Simply put, it’s a fast and accurate way of collecting data and transferring it from paper into your computer system.
Data Collection Methods
Data Collection Methods used by ReadSoft means you don't have to dig through tons of paper looking for information anymore. Data Collection Methods allow our document capture product to collect data from the documents for you.
Using Data Collection Methods, information from documents is automatically captured, interpreted and transferred into any computer system by our forms processing solutions. Data Collection Methods includes OCR(Optical Character Recognition) which deals with machine print, andICR(Intelligent Character Recognition) which allows the software to recognize handwritten characters.
Our automatic data capture software and automated Data Collection Methods save time and money for thousands of companies and organizations all over the world.
Data Entry Software
Data Entry Software automates your document flow, which results in reduced processing costs, reduced processing time and improved accuracy.
Automatic data entry software enables enormous savings in time and money when entering invoices and forms into a computer system. Data Entry Software also reduces human errors to a minimum and thus increases the data quality.
By using data entry software for Automatic Document Capture (or Automatic Data Capture as it is also called), information from forms or invoices is automatically captured, interpreted and transferred into your computer system.
The automatic data entry software does this in two ways:OCR(Optical Character Recognition) deals with machine print whileICR(Intelligent Character Recognition) allows ReadSoft's data entry software to recognize handwritten characters.
Document Capture software from ReadSoft does the job for you - just place your documents in a scanner and our automatic data processing software extracts the relevant information in no time.
This automatic document capture is conducted in two ways:OCR(Optical Character Recognition) deals with machine print whileICR(Intelligent Character Recognition) allows ReadSoft's Document Capture software to recognize handwritten characters. After the data has been captured using document capture, it is interpreted, verified and transferred into any target system.
Our scanning software also easily reads electronic documents coming in from fax, email or web. Thus we can offer a complete solution for document capture, from any source to any system.
How a document capture solution works
By using scanning software, a digital image of the document is created. This is called “imaging”. The document capture solution then “reads” information from the document (data capture). Indeed, intelligent document capture solutions read documents much like humans do. It scans for the important information and figures out which information is which on the document. When the document capture solution has found the specified information, it extracts it and enables automated document classification and searching in, for example, an archive. The information can also be double-checked against your document management system to validate information and automate enterprise document management.
Handle both paper and electronic documents
ReadSoft’s document capture solutions can handle both paper and electronic documents. If it is a paper document, we use intelligent scanning to capture the information you specify. If it is an electronic document (PDF, XML, IDoc etc), the information is even easier to extract into your workflow or your document management system.
The benefits of a document capture solution or scanning software
- A document capture solution is faster than manually keying in information into computers. This enables you to speed up enterprise document management and get back to customers much quicker.
- A document capture solution saves money since you can take on more documents using fewer resources.
- A document capture solution gives you better control and more transparency since data capture and imaging allows you to find all information in digital format. This improves your business processes and enterprise document management and also helps you comply with legislation such as SOX (the Sarbanes-Oxley Act).
More About Document Capture Solutions, Enterprise Document Management and Scanning Software
Intelligent Character Recognition
Intelligent Character Recognition ( ICR) is the computer translation of handwritten text into machine-readable characters. It's the Intelligent Character Recognition technology that allows data capture software to automatically read information from all types of documents - even handwritten ones. Our interpretation engine using intelligent character recognition helps save time and money. With Intelligent Character Recognition, processing forms and invoices can be done with the speed and accuracy no human being could accomplish.
OCR Scanners enable you to get the information from any documents into your computer system automatically – just place your documents in a scanner and sit back and enjoy the benefits of automatic data capture!
When invoices or a forms are scanned usingOCRScanners, they are made into pictures, which the software can process. It is from these picture that the OCRscanners software can capture, interpret, verify and transfer information, from any source to any system. The OCRScanners software reads machine print, checkboxes, handwriting, barcodes – pretty much anything.
Whether you use stationary or a handheldOCRscanners (like digital pens or barcode scanners), you will be able to process documents in a shorter amount of time, using less resources. When usingOCRScannersOCRallows you to get a fully automatic information flow, improving accuracy and efficiency in processing documents while preventing unnecessary losses.
OCRscanners enable enormous savings in time and money, and since the manual interference is minimal, human errors can be avoided and you will attain increased data quality.
* Enterprise resource planning systems are management information systems that integrate and automate business practices associated with the operations or production aspects of a company.
OCR Scanning involves computer systems designed to translate images of typewritten text into machine-editable text. When an invoice or a form is scanned, it is made into a picture, which theOCRscanning software can process. From this picture, the document scanning software can capture, interpret, verify and transfer information, from any source to any system.
OCRscanning solutions allow you to get a fully automatic information flow, improving accuracy and efficiency in processing documents while preventing unnecessary losses.OCRscanning is a technology that can be used to scan and recognize any type of document – in seconds.
You no longer need to turn to an expensiveOCRscanning service to convert your documents – with a minimum of manual interference, the OCRscanning software will enable you to process documents in a shorter amount of time, using less resources.
The potential of OCRsystems is enormous because they enable users to harness the power of computers to access printed documents!
OCR Software converts paper documents into electronic data, so that you can handle the information in your computer system.
The OCRtechnology enables our products to read what is written on a document and it's one of the key elements of ReadSoft's automatic data capture technology. The forms and invoices are turned into images by using our scanning software. It is from this image that the forms processing software can capture, interpret, verify and transfer information, from any source to any system. ReadSoft's intricate interpretation engine will recognize machine print, handwriting, checkboxes, barcodes - you name it, we read it.
The best OCRsoftware can be used to scan and recognize any type of document in seconds. With considerable speed and accuracy, theOCRscanner software extracts information from paper, fax, email or web, and translates the images into a form that the computer system can handle - all with the help of OCRSoftware and this technique called Optical Character Recognition.
What happens is that the scanned document - which actually is just an image of the text and thus not editable - is analyzed by theOCRscanning software and converted into computer-editable text. You don't have to enter information into your computer manually any more. TheOCRsoftware will do the job for you.
With an automatic information flow you save time and money while improving accuracy and efficiency in processing your documents -OCRSoftware and OCRsolutions simply make document handling faster and easier.
OCR Software enable users to harness the power of computers to access printed documents, which means increased speed and accuracy.
OCRSoftware (Optical Character Recognition) is one of the key elements of ReadSoft's data capture technology. The OCRsoftware technology enables our products FORMS and INVOICES to read what is written on a document. By scanning documents, the forms and invoices are turned into images which the data capture software can process. It is from this image that the OCRsoftware can capture, interpret, verify and transfer information, from any source to any system.
OCRSoftware (Optical Character Recognition software) is used to scan forms, invoices and other documents.
OCRSoftware (Optical Character Recognition) is one of the key elements of ReadSoft's automatic data capture technology. TheOCRsoftware technology enables our products FORMS and INVOICES to read what is written on a document.
By using our scanning software, the forms and invoices are turned into images which the software can process. It is from this image that theOCRsoftware can capture, interpret, verify and transfer information, from any source to any system. ReadSoft's intricate interpretation engine will recognize machine print, handwriting, checkboxes, barcodes - you name it, we read it!
ReadSoft's intricate interpretation engine is able to recognize machine print, handwriting, checkboxes, barcodes - you name it, we read it.
OMR - Optical Mark Recognition is a well-established means for automating the capture of paper-based data.OMRtechnology enables ReadSoft's scanning software to substantially speed up the handling of forms or invoices.
OMRscanners create images of forms and invoices, and theOMRsoftware detects and extracts the data – from checkboxes and fill-in fields etc. This information can then be transferred into your computer and handled by your business system. Simply put, ReadSoft'sOMRscanning solutions transform your forms, invoices and other documents into retrievable information.
OMRscanning speeds up your document handling, which results in increased efficiency for your business – not to mention savings in time and money. The automatic Optical Mark Recognition processing also entails increased data quality since the numbers of human errors can be reduced to an absolute minimum. And last but not least – think about all the things you can devote your time to while theOMRsoftware processes your documents for you!
Recognition Software from ReadSoft makes it possible for you to get the information from any documents (email, web, fax, paper, etc.) into your computer system automatically using the latest data capture technology.
Our software "reads" information on invoices and forms arriving in any format (email, web, fax, paper etc). Once this information is extracted from the documents, it is interpreted, verified and transferred into any computer system. All is handled automatically.
This recognition is conducted in two ways:OCR(Optical Character Recognition) deals with machine print whileICR(Intelligent Character Recognition) allows ReadSoft's software to recognize handwritten characters.
Automatic forms processing doesn't just save you time and money - it also reduces human errors to a minimum and thus increases the quality of the data.
Automated Forms Processing
Automated Forms Processing is essential for companies processing large volumes of forms. With automated forms processing, costs lower and speed increases. Besides that automated forms processing heightens the quality of the form processing procedure.
You can send forms via email, fax or the web - our automated forms processing software captures information from any kind of source. It even reads handwriting. Just put your forms into a scanner and let our data capture software do the rest for you.
The techniques we use for automated forms processing are calledICR(Intelligent Character Recognition)OCR(Optical Character Recognition), andOMR(Optical Mark Recognition). If the form is paper-based, scanning is needed. By scanning the forms, the automated forms processing software creates an electronic image (Document Imaging) from which information can be extracted. The extracted information is then interpreted and validated in a highly automated process. The last phase is the transfer of the information into your business system.
Our automated forms processing software helps more than 3000 businesses and organizations all over the world to achieve faster, cheaper and more accurate form handling.
Forms Processing Software
Forms Processing Software from ReadSoft allow you to get a fully automatic document flow, improving accuracy and efficiency in processing forms while preventing unnecessary losses - Forms Processing Software puts an end to tedious and time-consuming manual handling.
Our automatic data capture solution "reads" information on your forms no matter if they arrive via email, web, fax or paper. The Forms Processing Software uses a technology called OCR(optical character recognition). It then automatically extracts the information from your documents. Once the information is extracted by the Forms Processing Software, it is interpreted, verified and transferred into your computer system. All is handled automatically by the Forms Processing Software. By using ReadSoft's document scanning software some companies have been able to cut down on their document management costs by 75%.
Forms scanning solutions accelerate business processes by collecting paper documents, forms and e-documents, transforming them into accurate, retrievable information. The forms scanning solutions then deliver the information into your databases and business applications.
ReadSoft's custom form scanning software captures and interprets information from any document and transfers it into your computer system.
Scanning forms automatically this way is mainly conducted using two techniques:
- OCR (Optical Character Recognition) deals with machine print
- ICR (Intelligent Character Recognition) allows ReadSoft's form scanning software to recognize handwritten characters.
Scanning forms using our forms scanning solution enables enormous savings in time and money. Forms scanning also reduces human errors to a minimum and thus increases the data quality.
By using ReadSoft's forms scanning technology some companies have been able to cut down on their form processing costs by almost 75%.
Survey Processing is often associated with tedious and time-consuming manual handling. But Survey Processing doesn't have to be like that - our data capture software can automate the Survey Processing work for you!
In Survey Processing, ReadSoft's scanning software "reads" information on all your surveys automatically. We can extract the information from your documents no matter if they arrive via email, web, fax or paper. Once the information is extracted, it is interpreted, verified and transferred into any computer system. By using ReadSoft's forms processing software in Survey Processing, some companies have been able to cut down on their document management costs by almost 75%.
Mailroom Automation solutions are engineered to automate not only traditional mailroom procedures, but also the entire information process. The digital mailroom provides a single point of entry for all incoming documents: scanned paper, fax, email and everything else. The software creates an image of the document (either from a scanned paper or an electronic source, such as email), which the system can handle. When the information has been captured, the Mailroom Automation solution automatically recognizes, classifies and distributes it to the right person or department.
The benefits with Mailroom Automation are obvious. You attain increased efficiency and lower operational costs because all documents are distributed correctly. A digital mailroom gives you control of your information flow since you get fast access to status reports and auditing trails. Smooth integration with back-end systems such as customer management, databases and archiving means accelerated business processes.
More About Mailroom Automation on our Website
ReadSoft creates and markets software and services for Document Automation.
This means automating document processes like data entry, information verification, document workflows, e-invoicing etc.
The ReadSoft brand stands for constant innovation and we take pride in being the innovators of our field. One proof of that is our membership in the AIIM Advisory Trade Member Board, which is the leading organization in Enterprise Content Management.
International but close to you
With operations in 16 countries and partners in an additional 70, ReadSoft can truly be said to be a worldwide business leader. Our aim is to be as close to our customers as possible, no matter where they are in the world.
Ebydos AG ist nun einen Teil von ReadSoft.
ReadSoft Eyes & Hands
ReadSoft Eyes & Hands is an older ReadSoft brand not in use anymore.
Eyes & Hands was the first ReadSoft product for forms and invoice processing and was a revolutionary piece of software when it was launched in 1991. It was the first software that could capture both handwritten and machine printed forms, in black & white as well as in color.
Automating Purchase to Pay (P2P)
Improve your company bottom line significantly!
This is one area where the back office can really ramp up efficiency. Access to accurate purchase order details for automatic comparison as the delivery note and invoice are processed provides significant opportunities to remove effort, time, risk and cost from the process.
Create purchase orders for everything - Accurate documentation significantly lowers your costs for the entire process.
Keep track of showstoppers - Proper metrics highlights supplier document deficiencies as well as production bottlenecks.
Improvements within accounts payable operations, and the efficiency of the entire purchase-to-pay process.
The information contained within the purchase order is key to successful internal transaction-based collaboration between buying organizations’ procurement and finance functions as well as the external collaboration with suppliers' sales and finance functions. Ensuring that the PO is accurate and timely is fundamental in driving out wasted effort, unnecessary cost and increasing back-office efficiency.
Automating the entire process, from requisition to final invoice posting and archiving, is expertly covered by ReadSoft and numerous competent partners.
The purchase-to-pay processes are basically the same regardless of industry type. Our experiences cover many different fields of industry, as well as public service organizations and governmental bodies, in many countries with very specific legislation, rules and business practices.
For further information please check our reference list or get in touch with us.
Automating Order to Cash
Eliminate pain points in sales
- Digitize all incoming documents - Paper, electronic documents and document images are all streamlined into the correct format.
- Automate your paperwork - Improve your control, compliance and service levels.
In these days of lean, automated processes, companies supplying goods or services seldom find bottlenecks in production or distribution. But paperwork is paperwork, right? However, when a customer order is delayed because the incoming purchase order can’t be processed quickly enough, it’s time to take action.
Effective management and order entry are keys to good customer relations, since they help determine the time needed to invoice and deliver goods. Together with automation you can minimize and eliminate problems such as:
- Lost and misplaced orders.
- Data entry errors.
- Wasted time from manual sorting and filing.
- Slow invoice processing, affecting the manufacturer's cash flow.
Add to that a complete document audit trail and you have a winning concept.
Any organization selling goods or services.