MarkView for Expense Receipt Management

Datasheet:
MarkView for Expense Receipt Management

Accurate, Fast Expense Receipt Processing

MarkView for Expense Receipt Management optimizes the expense reimbursement process, reducing the burden on the Accounts Payable (AP) department, approving managers and employees. The AP department is able to improve service levels for processing employee expense reports while ensuring compliance with corporate expense policies. With 16 years of experience with ERP-based expense systems, Kofax has created a cost effective, feature rich solution that is quick to deploy and easy to use. The solution eliminates the need to send paper receipts around the organization by internal or external mail. Receipts are brought online and associated with the corresponding expense report, enabling a streamlined expense solution that eliminates delays inherent with a paper based process.

The MarkView for Expense Receipt Management Process

Expense reimbursement with MarkView for Expense Receipt Management is a cost effective and user friendly process, as the time consuming task of submitting paper expense receipts for review is eliminated. As the first step, the employee enters an expense report using the ERP expenses application. Once the employee submits the report, a confirmation page is generated by the MarkView system, which is seamlessly integrated with the ERP expenses application. This confirmation page includes a barcode which associates the receipts with the expense report submitted online. The employee then faxes the receipts to the Kofax fax server using the barcoded confirmation page as a fax coversheet. The Kofax system recognizes the barcode on the coversheet and automatically associates the receipts with an expense report in the ERP expenses application. When managers review expense reports online for approval, the receipts are accessed directly from within the ERP expenses user interface with a single click. When AP professionals retrieve expense reports in ERP payables for review, the associated online receipts are displayed automatically. The expense receipts are associated with the invoice created from the expense report in ERP payables to reimburse the employee.

Features of MarkView for Expense Receipt Management

Auto-capture of receipts using a barcoded fax coversheet generated by MarkView.
Automatic association of receipts with expense reports in ERP expenses and corresponding invoices in ERP payables.
Serial or parallel review of expense receipts by the employee’s manager and Accounts Payable specialists.
Support for all expense processes including: manager approval, AP review, employee withdrawal, resubmission, short pay and rejection.
A permanent audit trail is created as employees, managers and AP professionals use the system.
Monitoring of the overall expense volume provides more information to AP who can also inquire on the status of individual expense reports.
System can adapt to each customer’s unique policies with configuration of attributes such as AP and manager approval levels, missing receipt reminders and level of cost for receipts being required.
Integration with MarkView for Project Re-billing to provide receipt images as backup to customer invoices

Share in the Knowledge Gained from Years of Experience

Kofax ensures that MarkView for Expense Receipt Management will be successfully integrated and supported within each customer’s unique business environment. Kofax has a solid understanding of the requirements in managing travel and expense processes and our solution is configurable to fit each organization’s specific needs. We work with our customers to define their objectives, outline their requirements and implement a solution to achieve their goals.

There is a clear benefit to leveraging the power of a complete solution. MarkView for Expense Receipt Management incorporates best practices and is tested and proven. Implementation times are faster and more cost effective than with a custom application. With MarkView for Expense Receipt Management, the entire organization can immediately begin using the system. MarkView for Expense Receipt Management improves the functionality of the ERP expenses application while leveraging its security and approval hierarchies.

Benefits of the MarkView for Expense Receipt Management Solution

Increased Productivity – A fully automated expense reimbursement system places less of a burden on all involved in the process: the employee, the manager and AP.
More Accurate Expense Reimbursement – The system ensures compliance with corporate expense report policies. Expense reports are not routed for approval until the receipts have been submitted.
Reduced Reimbursement Cycle Times – The waiting time for receipt delivery is eliminated.
More Thorough Capture of Expenses – For organizations such as professional services firms that rebill expenses to their clients.
No Training Required for Employees – Due to the intuitive user interface and seamless integration with the ERP expenses application.
No Separate Tool for Users to Access – MarkView for Expense Receipt Management is integrated into the ERP expenses interface.
Greater Internal Control – Controls are strengthened as AP professionals and auditors can review expense receipts online and they are permanently associated with the expense reports created by the ERP application.
Lower Administrative Costs – Expense report mailing, storage and retrieval costs are eliminated.
Faster Service to Employees – AP has instant access to expense receipts when answering employee queries.

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Datasheet: MarkView for Expense Receipt Management

Expense Management Solutions