Document Scanning

Document scanning transforms paper documents into electronic images that can be used in computer-based business applications and archives. A document scanning system includes a document scanner, multifunction peripheral (MFP), fax machine or other scanning device, plus software to handle the image produced by the device. A successful document scanning system also includes image enhancement or image processing software such as VRS (VirtualReScan) to automatically improve the images produced by the scanner.

Why Document Scanning Alone is Not Enough

Companies that rely on a document driven business process must do more than simply convert paper documents to electronic images. For example, a company that wants to automate its invoice process must also:

• convert printed or hand-printed text from the invoice into electronic data that can be used in a computer system (using OCR software or ICR software);
• identify the important pieces of information (vendor, address, items, prices, payment terms, and so on);
• verify that the OCR software has converted the information correctly;
• match the invoices with the corresponding purchase orders; and
• deliver the validated information into the appropriate business system in the correct format.

With document scanning alone, these important steps require time-consuming and costly manual effort.

Kofax Software Goes Beyond Document Scanning

Kofax software goes beyond document scanning to automate the transformation of business-critical information from paper documents, faxes and electronic formats into process-ready information, and to deliver it into business systems, databases, workflows and document archives. Kofax software also works with document scanners to automatically straighten and improve image quality for even the toughest documents, providing dramatically better results and eliminating the need to rescan documents.