Document Management Software |
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Document management software generally consists of a repository and client software designed for the storage and retrieval of documents in electronic formats, including TIFF images, PDF files and a variety of office document formats. Document management differs from content management in that it focuses on document formats, while content management systems are designed to handle many other types of information, including graphics, multimedia and so on. Software for document management is often seen as a way to avoid the cost and effort of maintaining paper documents in physical filing systems. This software is often superior to physical storage and manual retrieval because it enables immediate access to stored documents across departmental and geographic boundaries. Document management software can be used to replace filing cabinets as a long term archive, but it is increasingly used in conjunction with workflow software to drive real-time business processes that would otherwise require the physical processing of paper-based information. Why Document Management Software is Not EnoughBecause the files stored in a document management system are electronic, paper documents must be converted to an electronic format for storage in such a system. This is generally done with a document scanner and document capture software, which captures an electronic image of the document and enables the addition of index terms or keywords that make it easier to find and retrieve the document when it is needed. Kofax software connects seamlessly to a wide variety of document management systems. Kofax automates the transformation of business-critical information from paper documents, faxes and electronic formats into process-ready information, and delivers it into business systems, databases, workflows and document archives. Kofax software also works with document scanners to automatically straighten and improve image quality for even the toughest documents, providing dramatically better OCR results and eliminating the need to rescan documents. |
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